Absentee Input Selection Information

Absentee Types - Their are several different types of absentee applications, you must decide what types you would like included in your output.  There are 3 options available:

• You can specify to include only those requests where the absentee ballot will be mailed to the voter.

• You can specify to include only those requests where the absentee ballot will NOT be mailed to the voter.  This would include absentee ballots that have been voted in office.

• You can specify to include ALL absentee applications.

Absentee Party - The party that is specified is different based upon the election that you are requesting the output.  If you are requesting output for a GENERAL SPECIAL Election, the party will be based upon the absentee voter's current party affiliation; if you are requesting output for a PRIMARY Election, the party will be based upon the ballot that was requested. 

• Democratic

• Republican

• Nonpartisan

Application Dates - If you choose to filter on Application Dates, then you will be given the option to specify the beginning and ending dates for the output that you desire.  The Application Date is the Date that the absentee request was turned into the Board of Elections.  The dates must be entered in MM/DD/YYYY format.  The Ending Date must be the same or the Beginning Date.

Additional Filtering - This option will allow you to specify additional selection criteria.  There are 3 option to select from:

• No Additional Filter - This option will not apply any additional filtering to your selection.

• Filter By Precinct - If this option is selected, you will have the ability to specify a beginning and ending precinct.  Only absentee requests for that are in the precinct range will be included in your output.

• Filter By District - If this option is selected, you will have the ability to specify a district.  Only absentee requests for the specific district will be included in your output.

Output Format - This option allows you to specify how you would like the output presented.

• PDF Labels - When this option is selected, the output will be formatted in the Avery 5160 label format.  The label will consist of Name and Address information only.  You must have a PDF reader, such as Adobe Acrobat Reader to view the output.  When you print the labels, page scaling must be turned off.

• PDF Report - When this option is selected, the output will be formatted as a list of absentee requests.  The report will contain Name, Address, Application Type, Date Mailed, Date Received, and Party information.  You must have a PDF reader, such as Adobe Acrobat Reader to view the output.  When you print the report, you will need to Rotate it so that it prints in landscape format.

• Downloadable File (Tab Delimited) - When this option is selected, you will be prompted with a message, you will need to "Save" the file; you must remember where you save the file.  The file that is downloaded will be a text file with tabs separating the fields.  The file can then be opened in a spreadsheet or database application.  Field List